Exhibitor Application

Exhibitors at both the May 30 Family and YouthLit events at the Berkeley Public Library and the May 31 Bookworm Block Party/ Outdoor Fair must be promoting, offering, and/or selling products, programs, and/or services that are book or literary related.

You may identify as a/n:

Small press
Mid-to-large publisher
Community based nonprofit
Magazine/journal
Literary organization or club
Self-published author
Independent illustrator
Artisan with book-related arts and crafts
Other literary related person/organization

Exceptions: Food Vendors (Sunday May 31 only) and Sponsors are the only exceptions to the books/literary only rule for exhibitors.

Note for Food Vendors: Please do not use this application form. Note for Food Vendors: Please do not use this application form. There is a separate form specifically for Food Vendors.

Contact Info

Brand/ Booth Name (the name you would like your booth to be listed publicly, e.g. on festival website)(Required)

Company Name (if different)

Please provide the full name of the lead contact for your booth(Required)

First Last

Email(Required)

Enter Email Confirm Email

Address(Required)

Street Address Address Line 2 City State ZIP Code

Media & Web Links

Website

Instagram

Facebook

Brand/Booth Name

Upload Booth or Product Images or Sketches (optional)

Max. file size: 50 MB.

Upload Logo (optional)

Max. file size: 50 MB.

What type of exhibitor are you?(Required)

Please tell us about you and/or your company/organization and what you plan to do in your booth space at the Bookworm Block Party ("Outdoor Fair")(Required)

Author Pavilion

Only independent authors are able to obtain a space in this area.

The Author Pavilion is a row of tables under tents or umbrellas that we set up in the footprint of the Bookworm Block Party (our Outdoor Fair on day two of the festival). This is a row of 8' (30" x 96") tables where self-published authors or independent illustrators share their books or art and lots of passersby walk past, engage, and purchase works.

Some self-published authors buy an entire 8' table and just utilize 4' of the table. Sharing a table is a great option if you have another author or illustrator you would like to be paired with or if you just want to save some money and meet someone new.

Required Documents

Outdoor exhibitors are required to provide a California seller's permit to ensure compliance with state and local tax laws. This is only required if you are selling items out of your booth. Information-only booths are not required to obtain this permit. Requiring a seller's permit helps the City maintain fair business practices, supports accountability, and ensures that all exhibitors adhere to regulations that protect consumers and local businesses. Vendors can find information about how to obtain a seller's permit through the California Department of Tax and Fee Administration (CDTFA) here.

Space and Equipment Cost Calculator

IMPORTANT NOTE: Please note that a canopy is required so if you are not renting one from us, you are required to bring your own. This does not apply in the Author Pavilion.

Types of Spaces Available (please make a selection)

Author Pavilion 1/2 Table Space (includes 4' of an 8' table with one chair—you will share this table with another author or illustrator) : $200.00

Author Pavilion Full Table Space (includes an 8' table with two chairs—you will have this table to yourself): $400.00

10' x 10' Standard Booth Space (DOES NOT include canopy, tables, or chairs): $275.00

10' x 10' Discount Booth Space for small community focused non-profit organizations, Independent Artisans, and Small community groups (DOES NOT include canopy, tables, or chairs): $195.00

Sponsor Exhibitor Space (for confirmed sponsors only) Sponsors receive a white quick peak canopy, an 8' table, and two chairs for no cost: $0

Additional Add-Ons

10' x 10' White Quick Peak canopy with fabric back wall: $300
10' x 10' White Popup canopy with fabric back wall: $200
8' Table (30'' x 96''): $25.00
6' Table (30'' x 72''): $25.00
Folding Chair: $5.00
Add tent wall to Left Side of canopy: $30.00
Add tent wall to Right Side of canopy: $30.00

To request placement next to another exhibitor in the booth rows or another author/illustrator in the Author Pavilion, please enter their name below. (optional)

We are also hosting a Family Day on Saturday, May 30, at the Berkeley Public Library. Spaces are very limited, but if you would like to be considered for table space at Family Day on May 30, please check this box. An 8' table with two chairs will be provided for this indoor event in the Library.

Is there anything else that you would like us to know?

Thank you very much for applying. We will begin making application decisions on February 1, 2026, and final decisions will be made by March 1, 2026.

IMPORTANT NOTE: Due to space limitations, simply applying does not guarantee participation in our festival—we unfortunately need to decline a number of wonderful vendors.

After submitting this application, our team will review your information and documents. If it is approved, you will receive an email containing a secure payment link to complete your booth reservation. Please note that your space is not guaranteed until your payment is received.

Thank you again for your interest in participating in the Bay Area Book Festival.